The Name of the Association shall be the “Long Ridings Residents’ Association”
- To voice the wishes and safeguard the interests of all Members.
- To encourage efficiency and economy in the administration of local affairs and to promote greater interest therein.
- To encourage social activities amongst the Members. Such social functions shall be open to Members of the Association – each Member being able to sign in 3 additional persons at social functions as and when required by law.
- The Association shall provide a Neighbourhood Watch service on the Estate. The Executive Committee shall have power to appoint Liaison Officers as appropriate to the Neighbourhood Watch Scheme.
Membership shall be open to all adult residents (over the age of 18 years) of the Long Ridings and High Ridings Estate at an annual subscription payable per household to be decided by the Members at each Annual General Meeting. Such subscription shall be renewable from the 1st April each year. Membership of the Association shall be as per the list of paid-up Members reported at the last Annual General Meeting plus any new Members and late additions.
The Management of the Association shall be vested in an Executive Committee elected at each Annual General Meeting that shall be held during April each year. A Special Meeting shall be convened at the request in writing of at least twenty Members acting together or by special resolution of the Executive Committee, such request shall clearly state the purpose of the meeting. In the event of a Special Meeting being properly convened, the Secretary or other responsible person shall give at least 7 clear days notice to all Members of the date, purpose and location of such meeting.
The Executive Committee shall comprise:-
(a) Officers 1) Chairman, Vice-Chairman, Honorary Treasurer, Honorary Secretary
(b) Nine Committee Members
(c) Not more than three Co-opted Members
If any Members of the Committee ceases to hold office, the Executive Committee shall have the power to appoint a successor who shall hold office until the next Annual General Meeting. Should any Member of the Executive Committee fail to attend the consecutive Committee Meetings without reasonable excuse, Committee Membership of that Committee Member shall be deemed to be discontinued, unless the Executive Committee shall resolve otherwise.
The quorom of the Executive Committee shall not be less than six, one of whom must be an Officer, and for General Meetings, not less than twenty-five Members. In special circumstances, the Chairman may at his or her discretion, waive the necessity for a quorum at a General Meeting.
The Funds of the Association shall be under the control of the Executive Committee. The financial year of the Association shall end on the last day of February each year. The Honorary Treasurer of the Association shall be responsible to the Executive Committee for presenting a financial statement to each Committee Meeting and the Annual General Meeting.
Two Auditors shall be appointed at the Annual General Meeting.
Voting at a meeting may be taken in the first instance by a show of hands but the Chairman at his or her discretion may direct a poll to be taken of the meeting and shall so direct if requested to do so by one third or the Members present. In the event of equality of voting, the Chairman shall have a (second) casting vote giving the effect that there shall be ‘no change’. Votes by proxy shall not be valid.
INTERPRETATION OF ARTICLES AND OMISSIONS
The Executive Committee shall have the power to interpret these Article if there should be any ambiguity or difference of opinion concerning the purport or intention of any Article and to deal with any matter not provide for herein.
ALTERATIONS TO ARTICLES OF ASSOCIATION
The Members shall have the power to add to or to rescind these Articles but no alteration shall be made except at a General Meeting and then only be resolution of not less than two thirds of those present and voting at the Meeting. Notice of proposed alteration(s) must reach the Honorary Secretary in writing, at least fourteen days before the day of the meeting.
In the Event of a proposal to dissolve the Association, a Special General Meeting will be called in accordance with the Constitution above.
12th July 1994